Privacy Policy

Personal Information: When you submit a climate story, we collect only what you provide us with:

• The name you provide us with
• Email address if you provide it
• Location if you provide it
• Occupation if you provide it
• Story details and context

Video Content: Your recorded climate story, which may include your voice, image, and any personal information you choose to share within the recording.

The stories you share about climate change may include sensitive information, such as your political opinions, philosophical beliefs, or health information. This is known as 'Special Category Data' under UK GDPR. We process this data only on the basis of your explicit consent.

We use your personal information to:

• Display your climate story on our website and social media channels
• Attribute your story with your name and location (unless you request anonymity)
• Contact you regarding your submission
• Edit your story for length, clarity, or to add subtitles/translations
• Send you updates about the Climate Stories Library project (with your consent)
• Invite you to participate in related opportunities or events

We process your personal data based on:

• Your Consent: You explicitly consent to sharing your story and processing your data

Your climate story and associated information will be:

• Published on the Climate Stories Library website
• Shared on our social media channels (Instagram, YouTube, etc.)
• Made available to the general public worldwide

We do not sell or share your personal data with third parties for commercial purposes.

We may share your information if required by law or to protect our rights and safety.

We use Dropbox for the initial collection and storage of the video files you upload. Dropbox acts as a data processor for us. We use YouTube to host the videos, which are then embedded on our website. When you consent to publication, your video is uploaded to YouTube and governed by their terms.

We implement appropriate security measures to protect your personal information:

• Secure data storage and transmission
• Limited access to authorized personnel only
• When we transfer your personal data out of the UK, to use service providers based outside the UK, a similar degree of protection is ensured, as required by UK GDPR.

For the purposes of GDPR, we are the Data Controller of your personal information:

• Juliet Nolan
• juliet@climatestorieslibrary.com
• +44 7584 324473

You have the right to:

• Access: Request a copy of the personal data we hold about you
• Rectification: Request correction of inaccurate information
• Erasure: Request deletion of your data (note: this may require removing your story from public display, and we cannot remove copies that may have been made while it was public)
• Portability: You may request a copy of your data, such as your original video file in a transferable format.
• Objection: Object to processing of your personal data
• Withdraw Consent: Withdraw your consent at any time

To exercise these rights, contact us at juliet@climatestorieslibrary.com

We retain your personal data and climate story for the lifetime of the Climate Stories Library project to maintain the historical record of climate impacts. However, you may request removal at any time by contacting us.

You retain all ownership rights, including copyright, of the video content you upload to the Climate Stories Library. By submitting your video, you grant Climate Stories Library a worldwide, royalty-free, perpetual, non-exclusive, sublicensable, and transferable license to use, modify, and distribute the video in connection with the Climate Stories Library project through any media channels. We endeavour to attribute you using the information you provide us in your submission.

This license remains valid for the duration your video is publicly displayed. If you withdraw your consent later, this license will terminate for all future uses, and we will endeavor to remove your story from public display on our platforms. Please note that we cannot control or retrieve copies of your video that may have been downloaded, shared, or otherwise captured by third parties while it was publicly available. Your right to withdraw consent for the processing of your personal data, as outlined in Section 6, remains paramount.

We may update this privacy policy from time to time. We will notify you of any significant changes through our website.

If you have any questions about this privacy policy or how we handle your data, please contact us:

You have the right to withdraw consent at any time and lodge a complaint with the Information Commissioner's Office (ICO) or your local data protection authority if you believe your data protection rights have been breached.